What We Do
While NGOs focus on their regular procurement activities, we simultaneously conduct several measures to mitigate risks of cost increase, supplier collusion, conflict of interest and many others.
Review our most recently conducted risk assessment.
Market research is the first phase of a procurement cycle. It is so much essential that it forms a great tool in fighting corruption and fraud. This vital activity can be conducted before the project starts or during implementation. Organizations willing to implement a project need many resources of goods and services, which should be identified at this stage, not later. Needs to be identified at this phase are:
- Products or services availability in the market
- Funding availability and limitation
- Details and specifications of products and services
- Suppliers interested in providing the goods or services
- Estimated costs
- Which products and services needed are under valid contracts
- How other peer organizations do purchase equivalent products and services
- Historic price hikes to anticipate market trends and norms
- Anticipated future shortage in the products
- Supplier feedback on the organization to surface factors of disinterest that may hinder competitiveness
- Any other issues with the market or legal legislations that may hinder competitiveness
It is always possible that deliveries may not conform with the specifications articulated in the contract due to mistakes, collusion, conflict of interest and other misconduct behaviours. Nonconformities may also occur due to unclarity of the product or services in the contract or in the offer provided by the supplier. Our market research and supplier surveys show that nonconforming deliveries are common in humanitarian supplying and this can be solved by insuring a third-party attend the delivery process at the delivery point and at the supplier’s site while it the shipment is prepared for delivery.
At ChainsBerg, we are committed to empowering our clients to uphold the highest standards of integrity in their procurement practices. As a third-party research and advisory firm, we provide comprehensive services that enable organizations to make informed, ethical, and compliant procurement decisions
Our Rigorous Vetting Process
Our supplier vetting methodology is designed to comprehensively assess potential suppliers against legal compliance, financial stability, operational capacity, and reputational risks. We tailor our assessment criteria to each client’s unique requirements and risk profiles.
The Key Steps:
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Customized Assessment: We align our vetting approach with the client’s needs, regulations, and priorities.
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Robust Data Gathering: We leverage public sources, client data, and third-party providers to gather comprehensive supplier insights.
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Thorough Documentation: We maintain detailed records to support informed decision-making.
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Collaborative Engagement: We work closely with NGOs, suppliers and others to authenticate our gathered information.
Market Research
Our sourcing service is customized based on the clients’ demands. We have already identified suppliers providing products and services for the targeted business. Our top priority is to secure the lowest price with the highest quality products.
- Product sourcing
- Historic prices
- Quick reach
- Supplier engagement
- Market trends
Many factors and variables affect the price of products and services provided to humanitarian organizations. During our souring and market research activities, we analyse what drives the cost for suppliers and provide a solid base for NGOs for supplier negotiations.
- Payment terms and schedule
- Currency effects
- Transportation and risks during the process
- Maintenance, warranty, and substitution
- Procurement process complexity
Identify the risks that may accompany a procurement process prior to initiating it, design convenient solutions, and monitor implementation effects.
- Products availability
- Supplying disruption
- Aid diversion
- Market risk assessment
- Market trends
Delivery Inspection
Supplier Vetting
The suppliers’ diversity is an advantage for you but who knows, you may enter into an agreement with a poor reputation supplier who may delay or deliver low-quality supplies to your business.
- Challenges identification
- Audit program
- Performance history
- Supplier risk assessment
- Fraud/Scam prevention
The in-depth verification procedure will ensure the suitability of the supplier for contracting. Companies are keeping losing cash resulted from supplier fraud and scams.
- Audited financial statements
- Staff skills
- Quality control
- Inventory & storage
- Financial viability
Our program is designed to meet non-for-profit compliance obligations as well. Our team is well-qualified with public and different non-profit donor regulations.
- Legal status
- Data Protection
- Environmental
- Preventive controls
- ISO certifications
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